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DECEMBER 10, 2002
COUNCIL MEETING
New Richmond Village Council met in regular session at 7pm on Tuesday,
December 10, 2002. Present: Rick Hilt, Ramona Carr, Lee Vesper,
Pat Hornschemeier, Vinnie Cochran, Marie MacFarland – members;
Terry Durrette, Mayor; Donna Hammons, Clerk/Treasurer; David Kennedy,
Administrator; George Leicht, Solicitor
Mayor Durrette opened the meeting with the Pledge of Allegiance.
Carr motioned to go into Executive Session to discuss pending litigation.
Seconded by Cochran.
Hilt: yes Hornschemeier: yes
Carr: yes Cochran: yes
Vesper: yes MacFarland: yes
Carr motioned to return into regular session. Seconded by Vesper.
Hilt: yes Hornschemeier: yes
Carr: yes Cochran: yes
Vesper: yes MacFarland: yes
Minutes of November 12, 2002 were presented for approval. Vesper
noted on page 64 regarding the Bike Trail the minutes should identify
the Beckjord Power Plant area. Vesper motioned to approve as amended.
Seconded by MacFarland.
Hilt: abstain-absent on 11/12 Hornschemeier: abstain-absent 11/12
Carr: yes Cochran: yes
Vesper: yes MacFarland: yes
Richard Hilt - Finance/Personnel Committee Chair:
Committee went into Executive Session to discuss personnel matters
and then returned to Regular Session.
Chief Hassebrock requested and committee recommended the hiring
of Thomas MacDonald as a part time officer at $10.00 per hour effective
1/1/03. Six-month probation. Passing of physical, drug and psychological
exams. Hilt so motioned. Seconded by Carr.
Hilt: yes Hornschemeier: yes
Carr: yes Cochran: yes
Vesper: yes MacFarland: yes
Hassebrock asked for the department to be removed from the 86-hour
workweek currently on and back to a 40-hour workweek. Hilt motioned
to approve effective the first full pay period in 2003. Seconded
by Carr.
Hilt: yes Hornschemeier: yes
Carr: yes Cochran: yes
Vesper: yes MacFarland: yes
Hilt motioned on the recommendation of Chief Hassebrock that the
‘floating holidays’ for the Police Department are terminated
and that holidays are paid within the workweek they occur, effective
January 1, 2003. Seconded by Hornschemeier.
Hilt: yes Hornschemeier: yes
Carr: yes Cochran: yes
Vesper: yes MacFarland: yes
The committee discussed the possibility of an additional levy for
the Police Department. Clerk gave the Mayor and Council members
information concerning the Board of Elections: Primary Elections
are only held in even number years. During odd number years a “Special
Election” can only be held in the months of February, May
and August. Of course, there is always the General Election in November.
The deadline for the February election was in November. The deadline
for the May 6th election is February 20th. The deadline for the
August 5th election is May 22nd. The deadline for the November election
is August 21st. The estimated cost for a “Special Election”
is between $3,000 and $4,000. Mayor Durrette said the Police Levy
was passed in 1994, the Fire Levy in 1989.
Kennedy is getting prices for laptop computers.
Assistant Fire Chief Roach also discussed with committee the possibility
of another tax levy for their department.
The Mitigation Manager’s report was approved.
Hilt motioned the payment of bills be approved from #20752 to #20888.
Seconded by MacFarland.
Hilt: yes Hornschemeier: yes
Carr: yes Cochran: yes; abstain for the reimbursement to himself
Vesper: yes MacFarland: yes
Ramona Carr - Safety, Laws & Rules Committee Chair:
Committee discussed ‘post flood’ inspections and appraisals.
Kennedy and Fire Chief Feldkamp are to prepare a map of the locations
of underground fuel tanks and removal required. This item needs
to be addressed.
Rental inspections are proceeding well.
A ‘noise ordinance’ has been instructed to be prepared.
The sign ordinance and signs being in the ‘right of way’
needs to be reviewed and enforced.
Also, the sprinkler system change from 2 1/2 inches to 5 inches
by the Fire Department was brought to the table again. Chief Feldkamp
was not there to discuss with him.
Assistant Fire Chief Roach said that the Fire Department would begin
business inspections in January 2003.
Kennedy is going to see if ‘name tags’ are a legitimate
expense from the mitigation funds.
Each department is supposed to have a ‘disaster box’
ready to go in case of an emergency. This box would contain items
particular to each department that they would need to function for
a few days.
EMS Chief Mark Baird said that Life Safety Services of Clermont
County have elected new officers. Baird has been elected Secretary.
Baird informed the committee that fees for dispatching would go
up.
Assistant Fire Chief Roach presented to committee the emergency
evacuation plan for their department.
Vinnie Cochran - Public Works/Parks/Recreation Committee Chair:
Recommendation that the village owned lot at 214 Willow Street be
changed from R5M to R5C.
The riverbank project is still waiting on the National Guard to
begin. New Richmond has been given priority because of the Lewis
& Clark event in September. The riverbank will be made more
pedestrian friendly.
Kennedy is checking with the University of Cincinnati Design Students
to take on the design of the Rotary as a class project.
Susanna Park project should start very soon. The Birney Lane repaving
project is also ready to begin soon.
The smoke testing at Riverpines is complete. The main problem was
that the pump station there was running year round and is now turned
off. Also, manhole liners are being used there.
Bethel New Richmond Road Sewer Line, Phase II is proceeding. Cincinnati
Bell has agreed to work with the contractor rather than moving the
line. Residents in Phase I will soon get a letter giving them a
deadline to tap into the sewer line.
Discussion of the Skate Park and the BMX Park.
Kimberly Greene - Clerk of Courts:
Presented her monthly report for November. Carr motioned to accept
the report. Seconded by Hornschemeier.
Hilt: yes Hornschemeier: yes
Carr: yes Cochran: yes
Vesper: yes MacFarland: yes
David Kennedy – Village Administrator:
There is a change order needed for the Greenmound Road Repaving
and Drainage Project. The change order represents the addition of
a new storm drain crossing. The Street Department will be installing
the guardrail and Kneisel Contracting will do the striping. There
are certain with that road that just has to be lived with. There
will be a ‘gully washer’ in the spring as there always
is and people will complain. It’s the normal rains that you
won’t hear about. Hilt motioned to approve a change order
for $18,997.20. Seconded by Carr.
Hilt: yes Hornschemeier: yes
Carr: yes Cochran: yes
Vesper: yes MacFarland: yes
Resurfacing Bethel New Richmond Road is a project we would like
to be able to do next year. The village and school will work together
on anything involving the front of the school complex. We are having
a traffic study completed.
Kennedy would like to have the portion of the sewer plant property
on the east side. This property needs platted, surveyed and replatted
and turned into its own parcel. For a minor lot split. We hope to
use this property as leverage for Festival Park.
The Planning Commission met and recommended the zone change request
for 214 Willow Street from R5M to R5C. The Village Council public
hearing will be January 14, 2003.
FIRST READING OF ORDINANCE 2003-53 AMENDING THE VILLAGE’S
RIGHT OF WAY ORDINANCE #2002-22 ESTABLISHING AN ESCROW FEE FOR PERMIT
REVIEW.
FIRST READING OF ORDINANCE 2003-54 SETTING A COMMUNITY DEVELOPMENT
FEE SCHEDULE.
Mark Baird – EMS Chief:
Chief Hassebrock and Chief Feldkamp as well as myself have heard
rumblings of a movement to increase the dispatch fees. Fees are
expected to be doubled or tripled. Asking for the Mayor and Council
to send a letter to the County Commissioners asking for a delay
in any implementation until further review could be made.
Baird met with Mindy Graser at the Middle School to get instructions
on moving of phones, etc at the school for the Mock Disaster Drill.
The EMS Department has the aggravation of not being able to get
the Ohio Township Trustees to commit to what they are going to do
after 2003 as far as contracts with the Village for fire and EMS
protection for the southern portion of Ohio Township. Unfortunately,
this is putting the department in the same boat as the Fire and
Police on the need for a levy.
We need to look into installing a weather siren in the Robin Hill/Gray’s
Lane area. We have one on the Sewer Plant, one on the Fire House
and one at the school. This will probably cost around $18,000.
Richard Feldkamp – Fire Chief:
He had heard that questions were raised about the department having
a 75 ft. ladder truck in view of the fact that the village does
not have any buildings that tall. The height of the building doesn’t
have anything to do with how long the aerial has to be. Lots of
factors are involved such as the positioning of the truck, road
conditions, width, bridge limits, amount of water the truck can
carry, the amount of pumping capacity. These trucks have to be set
up on a hard surface. Where that surface is depends on how far the
aerial needs to go.
Carr asked Feldkamp about some old business that has been on the
agenda for a while. 2-1/2 inch to 5-inch sprinkler systems has been
brought up again. Feldkamp replied nothing has been done about this.
Carr asked about ‘business inspections’. Carr asked
that the Mayor and Council be given an update on the number of inspections
and status. Feldkamp said the department would give council copies.
Vesper asked about the 5-inch sprinklers. Feldkamp said each building
that has a sprinkler system has a standpipe. This allows the department
to hook a pumper to the standpipe and pipe more water into the building.
A 5-inch pipe would allow more water and pressure than a 2-1/2 inch.
Good idea. This is becoming automatic with new buildings. Remove
from the agenda.
Vesper asked the Clerk if we had a copy of the disaster evacuation
plan for the Police Department. Clerk responded that we do not.
Chief Hassebrock to prepare plan.
Karl Hassebrock – Police Chief:
Received a letter of resignation from Matthew Breides, part time
police officer. Carr motioned to accept the resignation effective
today. Probation not completed. Not eligible for rehire. Seconded
by MacFarland.
Hilt: yes Hornschemeier: yes
Carr: yes Cochran: yes
Vesper: yes MacFarland: yes
Will review auxiliary officers that may be interested in part time
work.
He had made a recommendation to Finance/Personnel about raises for
the officers. Hilt motioned to increase the wages of Kenneth Frasure
to $12.50; Floyd Henderson to $13.50; Daniel Morgan to $10.00; John
Pelcha to $12.50; Leslie Smith to $15.50 effective the first full
pay period in 2003. Seconded by Carr.
Hilt: yes Hornschemeier: yes
Carr: yes Cochran: yes
Vesper: yes MacFarland: yes
Chief Baird asked Finance/Personnel a couple months ago to add a
step to the EMS wage scale. Council answered there would be no action
taken at this time.
Howard Kuhnell – Housing/Zoning Inspector:
Report presented to Mayor and Council. Fifteen inspections performed
concerning zoning issues. Two ten-day verbal order letters were
issued. One letter regarding flood abatement procedures (copied
to ODNR).
Eleven illegal signs were removed from right of ways and utility
poles.
Forty-seven rental units inspected. Orders were issued for corrective
action on forty-four. Re-inspections were conducted on twelve units.
Occupancy permits were issued for 14 rental units.
The removal of the derelict barges and portions of barges on Front
Street has been completed.
Downtown Inventory – Thirty-four visual exterior inspections
were performed to maintain this inventory.
Secodyne – the most concerning of the materials previously
stored at the site are gone as are the containers that housed them.
Lee Vesper – Planning Commission Council Representative:
The village will have a formal contract with Ray Sebastian to do
post hazard inspections. Discussion on integrating County Auditor’s
valuations with an appraiser.
On Thursday at 7pm the “All Disaster Plan” will be presented.
Donna Hammons – Clerk/Treasurer:
Need a resolution of the tax rates for 2003. Carr motioned to suspend
the rules. Seconded by Cochran.
Hilt: yes Hornschemeier: yes
Carr: yes Cochran: yes
Vesper: yes MacFarland: yes
Carr motioned to adopt RESOLUTION 2002-37 ACCEPTING THE TAX RATES
FOR 2003. Seconded by Hornschemeier.
Hilt: yes Hornschemeier: yes
Carr: yes Cochran: yes
Vesper: yes MacFarland: yes
Need an ordinance to set temporary appropriations for 2003. Vesper
motioned to suspend the rules. Seconded by Carr.
Hilt: yes Hornschemeier: yes
Carr: yes Cochran: yes
Vesper: yes MacFarland: yes
Vesper motioned to adopt ORDINANCE 2002-53 ADOPTING TEMPORARY APPROPRIATIONS
AT 25% OF 2002 FOR 2003. Seconded by Carr.
Hilt: yes Hornschemeier: yes
Carr: yes Cochran: yes
Vesper: yes MacFarland: yes
SECOND READING OF ORDINANCE 2002-52 MAKING FINDINGS AND DETERMINATIONS
AS PERMITTED IN SECTIONS 3735.65 TO 3735.70 OF THE OHIO REVISED
CODE, ESTABLISHING AND DESCRIBING THE BOUNDARIES OF A “COMMUNITY
REINVESTMENT AREA”, AND DESIGNATING A HOUSING OFFICER TO ADMINISTER
THE PROGRAM.
THIRD READING OF ORDINANCE 2002-48 ACCEPTING A GRANT FROM THE OHIO
DEPARTMENT OF DEVELOPMENT FOR $8,600 FOR STREETSCAPE PLANNING. Carr
motioned to adopt. Seconded by Hornschemeier.
Hilt: yes Hornschemeier: yes
Carr: yes Cochran: yes
Vesper: yes MacFarland: yes
THIRD READING OF ORDINANCE 2002-49 SETTING WATER AND GARBAGE RATES.
Hilt motioned to adopt. Seconded by Carr.
Hilt: yes Hornschemeier: yes
Carr: yes Cochran: yes
Vesper: yes MacFarland: yes
THIRD READING OF ORDINANCE 2002-50 AMENDING THE UTILITY ORDINANCE.
Carr motioned to adopt. Seconded by MacFarland.
Hilt: yes Hornschemeier: yes
Carr: yes Cochran: yes
Vesper: yes MacFarland: yes
THIRD READING OF RESOLUTION 2002-36 AMENDING RESOLUTION 1969-8 GRANTING
AN EASEMENT TO THE J & H CLASGENS COMPANY.
Vesper motioned to adopt. Seconded by Carr.
Hilt: yes Hornschemeier: yes
Carr: yes Cochran: yes
Vesper: yes MacFarland: yes
CALL OF MEMBERS:
MacFarland: Thank the Fire Department for invitation to their annual
Christmas dinner. The food was great.
Cochran: Nothing to report.
Hornschemeier: Nothing to report.
Vesper: We have been discussing laptops for several weeks. Vesper
motioned to purchase seven laptop computers at $1,000 each. Seconded
by Hilt.
Hilt: yes Hornschemeier: no
Carr: yes Cochran: yes
Vesper: yes MacFarland: no
Carr: Has been speaking with Kennedy about the ‘Citizen of
the Year’ award for 2002. Carr motioned that Charles ‘Chippie’
Vogel be nominated in gratitude for 45 years of service to both
the Fire and EMS Departments. Seconded by MacFarland. The Vogel
family is invited to council for the presentation of the plaque.
Hilt: yes Hornschemeier: yes
Carr: yes Cochran: yes
Vesper: yes MacFarland: yes
Hilt: Nothing to report.
MacFarland motioned to adjourn. Seconded by Vesper.
Hilt: yes Hornschemeier: yes
Carr: yes Cochran: yes
Vesper: yes MacFarland: yes
Adjourned at 8:50pm.
____________________________
Mayor
ATTEST: _________________________
CLERK/TREASURER
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DECEMBER 30, 2002
COUNCIL MEETING
SPECIAL SESSION
New Richmond Village Council met in special session at 7pm on Tuesday,
December 30, 2002. Present: Rick Hilt, Ramona Carr, Pat Hornschemeier,
Vinnie Cochran, Marie MacFarland – members; Terry Durrette,
Mayor; Donna Hammons, Clerk/Treasurer; David Kennedy, Administrator.
Mayor Durrette opened the meeting with the Pledge of Allegiance.
Mayor Durrette reappointed Mary Mark to the Board of Zoning Appeals
term ending 12/31/2007. Mary Mark to the Housing Board of Appeals
term ending 12/31/2007. Martha Shipman to the Landmark Commission
term ending 12/31/2007. Diane Zimmerman as an Ad Hoc member of the
Landmark Commission term ending 12/31/2005. Ken Hornschemeier to
the Shadetree Commission term ending 12/31/2005. Judy Hurst to the
Cemetery Board term ending 12/31/05.
The Mitigation Board is formally abolished. Mayor Durrette thanked
the following members for their service since 1997: Richard Hilt,
Lee Vesper, Gordon Dickerson, and Martha Shipman.
Standing Committees:
PUBLIC WORKS/PARKS/RECREATION – Vinnie Cochran, Chair; Patricia
Hornschemeier; Marie MacFarland.
SAFETY/LAWS/RULES – Ramona Carr, Chair; Patricia Hornschemeier;
Lee Vesper.
FINANCE/PERSONNEL – Richard Hilt, Chair; Lee Vesper; Ramona
Carr.
Marie MacFarland arrived at meeting.
Hornschemeier motioned for the election of Ramona Carr as Vice Mayor
for 2003. Seconded by Cochran.
Hilt: yes Hornschemeier: yes
Carr: abstain Cochran: yes
Vesper: absent MacFarland: yes
Hammons presented council with an ordinance creating the following
funds:
Fund 4910 – EMS Computer Grant Fund
Fund 2905 – Summer Event Grant Fund
Fund 4909 – Flood Mitigation Assistance Program Grant Fund
Fund 4916 – Susanna Park Grant Fund
Fund 4918 – Birney Lane Repaving Grant Fund
Fund 4919 – Sewer Line Extension, Phase II Fund
Fund 4912 – Sewer Line Extension, Phase I Fund
Fund 4917 – Design Standards Guidelines Grant Fund
Fund 4915 – Union Square Park, Phase I Grant Fund
MacFarland motioned to suspend. Seconded by Hornschemeier.
Hilt: yes Hornschemeier: yes
Carr: yes Cochran: yes
Vesper: absent MacFarland: yes
Hilt motioned to adopt ORDINANCE 2002-56 CREATING FUNDS. Seconded
by Carr.
Hilt: yes Hornschemeier: yes
Carr: yes Cochran: yes
Vesper: absent MacFarland: yes
Hammons recommended a raise for Ruth Saylor. Carr motioned the Ruth
Saylor be given a raise to $10.50 per hour effective 12/27/02. Seconded
by Hilt.
Hilt: yes Hornschemeier: yes
Carr: yes Cochran: yes
Vesper: absent MacFarland: yes
Hilt motioned to adopt a pay scale as presented for the EMS Department.
Seconded by Carr.
Hilt: yes Hornschemeier: yes
Carr: yes Cochran: yes
Vesper: absent MacFarland: yes
Cheryl Dean – 1164 Mitigation Manager:
The State says we need to change the title to HUD Disaster Grant
B-98-NU-39-0004. Equipment purchased: fax machine has been delivered
to the EMS Department; and a video camera is in the Administration
Office. We will be closing out with the county tomorrow.
MacFarland motioned to adjourn. Seconded by Hornschemeier.
Hilt: yes Hornschemeier: yes
Carr: yes Cochran: yes
Vesper: absent MacFarland: yes
Adjourned at 8pm.
______________________
MAYOR
ATTEST:
_______________________
CLERK/TREASURER
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